Non-Award Graduate Research Students at Melbourne

For many years graduate research students were unable to do a period of research at the University of Melbourne as a student. Instead they had to come as a visitor through the HR system or on an occupational trainee visa or a tourist visa. In the case of the trainee visa there was a long lead time to make the arrangements and a cost to the hosting body (faculty or graduate school usually) paying for the visa. In all these cases the student was not recorded in StudentOne and had little or no access to student facilities.

A number of years ago, the ability to come as a research non-award student from an exchange partner institution as an exchange student, EX-RES, was implemented. It was, however, limited to the few eligible students nominated by their home institution with a relevant exchange agreement.

To broaden access to student researchers, streamline the process, minimise costs to faculties and graduate schools and to take account of research student visitors to campus for statistical and OH & S purposes, the University has developed a process for students from non-exchange partners to apply as non-award research students. To be known as study abroad research, SA-RES, students with an academic willing to act as a supervisor here can come and complete a period of non-award research and pay fees for the privilege or have them waived by the hosting faculty.

 

What's on this page

 

Minimum Length of Stay

Students wanting to do research here in a non-award capacity must be coming for at least three months and up to a maximum of twelve months. In some cases, students can be given permission to stay for up to two years.

Visits Less Than Three Months

Students wanting to visit the University for less than three months to undertake research as part of their course may be able to apply for a visitor visa. Please advise the student to contact the nearest Australian high commission or embassy to confirm that the visitor visa is appropriate for their visit. You could also speak to Student Visa Support unit on campus.

 

Pre-application

Students should contact individual academics and make arrangements that suit the Melbourne research group and the student’s planned time away from their home institution.  Arrangements within individual faculties/schools vary but the pre-application process is the responsibility of the student and supervisor here at Melbourne.

Once the supervisor has provided written confirmation to the student that he or she is willing to act as temporary supervisor for the agreed period of research at Melbourne, the student will need to complete an online application.

 

Applying

Specific information for the respective programs exist for academics and administrators at:

When Complete
On the last page of the downloadable instructions the student is asked to forward the acknowledgement email to Melbourne Global Mobility to indicate that her/his application is submitted. Please draw this to the student's attention as this is how we are aware the application is ready to be processed.

 

The Process

Once all the documentation has been received and uploaded, MGM checks that the application is ready to be assessed.

Assessment
MGM do not assess graduate research applications. They must be assessed for entry to the University by the relevant graduate school. A broadcast email with a summary of the student’s details is sent to the graduate school asking them to assess the application based on the documentation loaded into CiA (the admissions system into which student applications are lodged).

Graduate School Advisor(s)

Graduate School Contact Name / Unit Email Telephone
Arts Evan Lloyd
Academic Support Office
lloyde [at] unimelb.edu.au 58337
Business and Economics Jen Decolongon j.decolongon [at] unimelb.edu.au  43521
Engineering Jacqui Sbragia
Sally Tape
Kate Hale
rhd-eng [at] unimelb.edu.au  45002
43655
12530
Education  Alice Boland mgse-research [at] unimelb.edu.au 55727
MDHS Neil D'Souza mdhs-rhd-admissions [at] unimelb.edu.au 45890
Science James Perry
Academic Engagement Team
rhd-science [at] unimelb.edu.au

53967

Architecture, Building and Planning Jane Trewin jtrewin [at] unimelb.edu.au
or
abp-research [at] unimelb.edu.au 
43110
Law Madeline Grey
Office for Research
greym [at] unimelb.edu.au 54257
VCA & MCM David Strover
Research Office
vcamcm-research [at] unimelb.edu.au 53471
59082 (Grazina)
Veterinary and Agricultural Sciences  Sue Burdett vet-ag-research [at] unimelb.edu.au 56081

 

Offer
If the student's application is acceptable, the relevant person in the school enters an Outcome in the Application Contents Enquiry screen in CiA, changing the status to QualifyThat person must then send an email to MGM noting that a decision has been made and whether the fees will be charged or waived. This is important as no action can be taken until both of those points are addressed.

If the student is to be accepted, MGM will send an email with an offer letter attached to the student with a copy to the graduate school. The letter lists the start date, the costs (Overseas Student Health Cover (OSHC), which is a government requirement, and fees, where relevant).

Acceptance
The students accepts the offer by completing the form attached to the letter, paying the relevant costs and returning the form to MGM. Once the completed form and payment have been received, MGM admits the student in the student system and produces a document called a “Confirmation of Enrolment” (CoE) which the student needs to apply for a student visa; the visa which they will apply for is a student visa (subclass 500). The CoE is emailed to them with other information about the next steps.

 

On arrival

When the student has finalised her/his arrival date, prior to arriving he/she should contact the advisor at MGM to arrange for an orientation briefing. The University is required under the terms of the ESOS Act to provide certain information for incoming international students. Once that has been completed, we lift the enrolment sanction in StudentOne and send the student to meet with the relevant person in the graduate school who completes the rest of the student's orientation in consultation with the supervisor and hosting department.

 

At the end of the study period

At the end of the study period, when a student has finished her/his research time here, the graduate school should send an email to Stuart Hibberd advising that the student has left. This will trigger a request to have the student completed in Student One.

Note that students in the courses EX-RES and SA-RES are not counted towards RTS completions.

 

Questions

If you are unsure of any part of this process you can contact Stuart Hibberd at MGM.

T: +61 3 8344 0342
E: stuarth [at] unimelb.edu.au